Applying for an Evaluation of Military Credit
How do I get started? [top]
In order to receive a military evaluation, you must have earned at least six semester hours with Central Texas College (CTC) with a 2.0 GPA. This can be achieved by taking conventional classes at any CTC Site or through our Distance Learning Program.
I have my six semester hours. What do I do now? [top]
- Submit an Evaluation Request and include all required documents. By applying for an Associate's of General Studies, you can obtain the maximize amount of evaluated credit. If you've chosen a specific field of study, select one additional degree plan.
- Request an official CTC Transcript in writing and include $3 for each copy.
- Secure transcripts from other schools. Official transcripts from all regionally accredited colleges and universities you have attended must be on file with CTC before your evaluation process can be completed. These transcripts must be sent directly from the issuing institution to CTC. This includes both AARTS and SMART transcripts.
- Send required military documentation to :
Central Texas College
ATTN: Credit Evaluations
PO Box 1800
Killeen, Texas 76540
Documents required are based on the branch of service and, rating or MOS level you hold. These documents cannot be faxed or scanned.
Army [top]
Select one:
E-5 and above must also submit one of the following:
- Certified True Copy of your most recent NCOER.
- Signed Commander's certification stating that you are proficient in the MOS at the current level you hold.
Warrant Officers must also submit the following documents:
- Certified True Copy Officer Record Brief
- Certified True Copy Officer Evaluation Report
Prior Army
- Copy of DD Form 214
- E-5 and above: Copy of NCOERs for each MOS held
- Copies of any DA Form 1059s or certificates that you would like reviewed. Courses less than 40 hours in length are usually not recommended for credit.
Credit may be awarded for Primary and Secondary MOSs and selected service schools. Credit is not given for Army correspondence courses.
Navy [top]
- Original signature DD Form 295 or official SMART transcript.
- Credit can be maximized if ACE references are included on page 4 of the DD 295, column 19.
Prior Navy: DD Form 214
Air Force [top]
Marine [top]
- Original signature DD Form 295 or official SMART transcript.
Credit can be maximized if ACE references are included on page 4 of the DD 295, column 19. Credit may be awarded for MCI courses when they are listed on the DD Form 295.
Prior Marine: DD Form 214
Challenge Tests
CTC accept specific CLEP, DANTES, ASE, APP and other tests. Official score reports must be sent directly from CLEP/DANTES to CTC.
Address for CLEP/DANTES
The Chauncey Group International
PO Box 6604
Princeton, NJ 08541-6604
Web: http://www.home.earthlink.net/~hwatts/edu/dantes/index.html
CTC Address [top]
Send all documentation to:
Central Texas College
Attn: Evaluations
PO Box 1800
Killeen, TX 76540-1800
How long does this process take? [top]
Evaluations are normally completed within four to six weeks after receipt of all required documents and transcripts. After receipt of the initial packet your evaluation request may be placed on suspense if documents are missing or do not meet the above listed requirements. A letter will be sent to you identifying the reason your evaluation cannot be processed at this time.
I can't wait six weeks. Can I speed up this process?
Your evaluation request can be sent via Federal Express with a postage paid, self-addressed return Federal Express envelope included. Upon receipt of all official documents in the Evaluations Office, your evaluation will be completed within three business days.
What will I receive when my evaluation is finished? [top]
Upon completion, you will receive a Servicemember Opportunity College (SOC) Student Agreement. This document is your degree plan. It lists all degree requirements to include CTC resident and transfer credits from other schools, evaluated credit awarded for service schools attended and MOSs held, credit awarded for tests taken, and/or civilian work experience. The plan also includes a column indicating the classes still needed to graduate. The final column lists the basis for award of specific credit. All schools reviewed for acceptance of transfer credit are listed at the bottom of your SOC Agreement. The name of the school is listed, along with the last year attended, the number of credits listed on that transcript and the number of credits accepted in transfer. Each column total is listed across the bottom of the agreement.
Along with the SOC Agreement, you will receive a Credit Award Memo which indicates what evaluated credit you were awarded.
If you requested a transcript with your evaluation request, it will be sent under separate cover from our Transcript Department.
How much credit can I expect to receive? [top]
Credit awards for military experiences are based upon American Council on Education (ACE) Guide recommendations and credits will be awarded only when they apply to your degree(s). The maximum number of credits awarded by CTC at the time of the initial evaluation will not exceed 45 semester hours.
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