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Central Texas College Distance Education

Department Chair Information

Central Texas College Distance Education

Book Changes, Syllabi Updates, and Course Development/Maintenance/Revision

If a course is NOT on CTC’s course inventory, you must obtain CTC Curriculum Review Committee (CRC) approval before any alternate delivery development can commence. Questions should be submitted to Institutional Accountability and Curriculum Support (IACS). Go to http://www.ctcfacstaff.ctcd.edu/faculty-staff/iacs/ for further information.

Book changes and online and multimedia master course development, revision, or maintenance requests are initiated by submitting the dual-purpose Textbook Update and Course Development form at IACS--Instructional Program Support Services section in Etrieve. The form must be approved by the Department Chair.

Any book changes must be provided to IACS along with an updated syllabus in their specified format. The syllabus should be routed using the Master Course Syllabus Checklist Etrieve form.

Course Development/Maintenance/Revision Process


Requests must be


  • submitted a minimum of six months prior to use in a scheduled class to ensure that the development, QA, approval, and copying processes can be completed to allow faculty at least a month to review their courses.
  • accompanied by the Instructional Materials that will be used for the course, to include ancillaries, and an updated syllabus that reflects the Instructional Materials to be used. Instructional Materials will become the property of DEET as resources for future course maintenance.

A meeting with the Content Reviewer and the DEET Instructional Development team is conducted to discuss the process, analyze needs, identify specific timelines, and sign paperwork.

The completed master course goes through a four-step QA process and is then sent to the Department Chair for approval. See Department Chair Master Course Approval Process for more information.

Approved master course may go through optional pilot testing or be copied for all faculty to use. See Optional Pilot Testing for more information.

Changes to master courses are considered revisions with compensation to the Content Reviewer


  • ONLY IF different instructional materials (new) have been adopted for that course.
  • Any other changes to master courses are covered under maintenance and do not entail compensation.
  • The same syllabus, course objectives, lesson objectives, and essential materials will be used for a specific course regardless of the delivery method; e.g., lecture, online, or multimedia. Multiple master courses, with the exception of online vs. multimedia, will not be developed for any course.

Course development/revision starts upon receipt by DEET of


  • Approved request form, updated syllabus, and instructional materials and ancillaries, to include test pools.
  • These items become the property of DEET.
  • A meeting with the Content Reviewer and the DEET Instructional Development team is conducted to discuss the process, analyze needs, identify specific timelines, and sign paperwork.
  • Times are estimates and may vary by project and by workload. Every possible effort will be made to keep total time as short as possible.

MM courses are based on an online master course with a few minor adaptations.


  • If you submit a request form for an online course, remember to check to see if it is also developed for multimedia delivery.  Go to our Online Course Catalog and look at the Delivery Method column of the table.  Also, remember to include any special requirements, such as software or hardware. 
  • Conversion of an online master to a blended master or to MM format does not constitute development or revision. In most instances, this merely involves deleting some sections, such as the IP policy, or adjusting verbiage. 

Separate master courses are not created for blended delivery.


  • Instead, instructors are provided the corresponding online master course content as a starting point.
  • The Texas Higher Education Coordinating Board defines blended/hybrid courses as "A course in which a majority (more than 50 percent but less than 85 percent), of the planned instruction occurs when the students and instructor(s) are not in the same place."
  • Because the ratios may vary among subject areas, the instructors are responsible for adapting the content accordingly. In most instances, this merely involves deleting some sections, such as the IP policy, or adjusting verbiage.

Instructors are hired and assigned classes by the academic and/or vocational departments or CTC sites. It is the responsibility of these departments or sites to ensure that the instructors are provided the appropriate course materials.

CTC Distance Education

Central Texas College Distance Education